Conditions of Entry into Japan

Note that all foreign nationals need visa at present. To apply for visa, the certificate for completion of registration to the Entrants, Returnees Follow-up System (ERFS) by receiving organization located in Japan is necessary.

We strongly recommend seeing the following link (Ministry of Foreign Affairs of Japan) for further and appropriate information.
Border measures to prevent the spread of noval coronavirus (COVID-19) (Ministry of Foreign Affairs of Japan)(As of June 2, 2022)


MOFA (Ministry of Foreign Affairs of Japan) updated information about entering into Japan. Self-quarantine period and place of accommodation after entry into Japan will be changed according to the grouping ("Red", "Yellow" and "Blue" categories) of the countries/regions from June 1st, 2022.

Group "Yellow": On-arrival test and 7-day home quarantine (or 3-day home quarantine + negative result of a voluntary test) are required, however, those who obtain a valid vaccination certificate are not required to have on-arrival test, home quarantine and other measures.

Group "Blue": Regardless of the vaccination status of the entrants/returnees, on-arrival test, home quarantine and other measures are not required.

You can check your country/region:
Border measures to prevent the spread of novel coronavirus (COVID-19) (Ministry of Foreign Affairs of Japan)

The participants who attend TOCAT9 in-person just before this ICEC2022, please check the TOCAT9 website and follow the instructions.

-->TOCAT9 website

Apply for ERFS and Visa

Participants who want to enter Japan to attend the ICEC2022 in-person, please first complete a registration from the "Registration" page, finish payment of registration fee, and then send following 2 documents to the secretary office (ICEC2022@mat.eng.osaka-u.ac.jp) via E-mail for the assistance of ERFS and visa applications.

1. VISA Application Form (Excel)

Please download from the following link and fill in all fields.

2. Copy of your passport (the page of your photograph)

Please note that we will not be able to proceed with the visa application process until we confirm payment of the registration fee.